A website for your congress, its programme lived on its own LED wall
A congress website usually carries the paperwork: the call for papers, the registration form, the hotel rates, a programme PDF that changes every week. What it rarely does is make anyone want to be in the room.
Evento is the page people open while they decide whether to go. It starts at the venue’s door at night, the congress’s name in neon above it and the time left running on the ticker. Scroll, and the doors open onto a hall with an LED wall: each session takes its own shot at its hour, the light moves from morning to night, and the speaker’s face lights up in the wall’s pixels. Registration and the paperwork stay wherever you handle them now; the page links to them.
What your site shows
At the door
The venue’s brick front at night, your congress’s name spelled out letter by letter in a vertical neon sign, and a ticker over the door running the countdown, the dates and the venue in turn.
The hall and its wall
Inside, the LED wall at the end of the hall carries the name and the time left. For a congress over several days, the dates are written as a range, from the first to the last.
Session by session
Each moment of the programme — the opening, the keynotes, the round tables, the breaks, the workshops — gets its own camera shot, with its hour and title set in the air and a timeline at the foot to jump between them.
The speakers
Their portraits fill the wall one after another in LED pixels, with their name and role beside them; further down, a grid of their photos with the session each one is in.
Fees, venue, calendar
At the finale, a panel with each registration fee and a button to wherever people register, the venue with its map link, and the dates as a calendar file or a Google Calendar link.
Have this ready
- The congress’s name and one line on what it covers.
- When it starts and when it ends, by the venue’s clock.
- The venue: its name, address and city, and a landscape photo of it if you have one.
- The sessions to show — up to twelve — each with its hour, title and kind.
- A head-and-shoulders portrait of each speaker, with their name and role.
- Each registration fee and the page where it’s paid.
Worth knowing
Choose the sessions people come for
The agenda is one list of up to twelve moments. For a congress over three days, keep the opening, the keynotes and the closing, and write the day in the line under each one.
Ask every speaker for the same kind of photo
The wall turns each portrait into pixels, and a plain, dark background reads best there. A head-and-shoulders shot against a dark wall from everyone keeps the sequence even.
Link registration rather than rebuilding it
Fees, invoices and attendee lists belong in the registration platform you already use. Each fee on the page carries its own link, so the site stays the way in.
Questions
- Can attendees register on the site itself?
- No. The page shows each fee with a button that opens the platform where people register and pay — Eventbrite, your society’s own form or any other. It doesn’t collect or keep attendees’ details.
- Does it handle a congress over several days?
- The dates show as a range, from the first day to the last, and the countdown runs to the opening. The programme is a single list of up to twelve moments with their hours, so for several days pick the key sessions and name the day in each.
- Can it be in English and in Spanish?
- Each site is in one language, chosen in the wizard, which also writes the dates in it. Once you’ve paid you can change the answers in the same browser and download again, so a version in the other language is a second download, published at its own address.
- What happens once the congress is over?
- When the end date has passed by the visitor’s clock, the countdown gives way to a thank-you, the fees disappear and the sign-up for the next edition stays. For next year, change the dates and download it again. It costs €500 once, with no monthly fee to Promti.