A website for a one-day conference that moves through the day, hour by hour
A one-day conference — a design day, a technical day, a sector’s yearly meeting — lives or dies by its schedule. People want to know who’s on at eleven, when lunch is and whether it’s worth taking the whole day off.
Evento was built around exactly that day. The visitor walks in from the street and the scroll carries them through it: the morning coffee under daylight from the glass roof, the talks with the speaker’s face on the LED wall, lunch with the sun slanting through the hall, the workshops behind three doors and, if you like, a closing at night with music. The hour you give each moment sets its light, so the page looks like your day rather than a template’s.
What your site shows
Before it starts
The countdown runs to the second on the ticker over the door and on the wall inside, counting to the hour you set in the venue’s time zone, whatever time zone the visitor is in.
The morning
A morning break shows steam rising over a cup on the wall and daylight falling through the roof; the seats fill up as the day goes on.
The talks
For talks the camera takes turns — a close-up at the lectern, the view from the stage over the audience, a low shot between the seats — while the wall shows who’s speaking.
The afternoon
A break after noon turns the wall into a slow sun; workshops show three doors opening one after another, seen low down the aisle.
The closing
If the day ends with music, the house lights go down, the beams move to the beat of your track and confetti falls over the crowd.
Have this ready
- The day’s schedule: each moment’s hour, title and kind.
- Who’s on in each talk or round table, ticked from your list of speakers.
- An upright portrait of every speaker, and what they do.
- The start and end times — and the time zone, if it isn’t Spain’s.
- The venue’s address and its practical lines: doors, access, cloakroom.
- An MP3 for the closing, if you have the right to use it on a website.
Worth knowing
Write every hour the same way
Type each hour like 09:30. The page reads it to light the room and to place the moment on the timeline; an hour written any other way is treated as midday.
Give the breaks their own place
Coffee and lunch aren’t filler here: they’re the moments with daylight and people moving. Add them to the agenda as breaks and each gets its own shot.
Keep the titles short
Each title is set large in the air over the hall. Under seventy characters it reads at a glance, on a phone too.
Questions
- Does the page change on the day itself?
- Yes. While the event is on, the countdown is replaced by a line saying it’s happening now, and the programme marks the moment that’s on, by the visitor’s clock.
- Can we show sessions running at the same time?
- The agenda is a single line of moments. For sessions side by side, use one moment for the slot and name the rooms in the line under its title, as a workshops slot would.
- How long is the page?
- Each moment holds a little under a screen of scrolling, and the speakers share about three. A day of eight moments and seven speakers comes to around twenty screens, with the credits; fewer moments make it shorter.
- Can visitors put it in their calendar?
- “Add to calendar” saves an .ics file with the date, the hours and the venue, made in the browser; “Add to Google Calendar” opens Google with the event filled in. The kit is €500, paid once.